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Mode of Presentation

100% Virtual

As physical distancing is a crucial component to keep the COVID-19 pandemic at bay, this will be a 100% virtual conference taking place through ZOOM.   

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The detailed guidelines for the setting up Zoom app are available here.

Our base for the conference will be at Taylor's University. 

Our main organizers will be at TU on the day of the event.

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The zoom main room will be opened by the host to allow every participant to join on time. All participants will enter the session in Mute mode (to avoid interruptions of presentations that may be occurring).

 

The hosts (ICON-MEGOPIC2021 organizers)  will enable the sound as soon as it is fit. Our technical committee will monitor the sessions, so if you encounter any technical problem during the session, you can send chat messages to the FB account of ICON-MEGOPIC2021, so they can assist you. 

 

The briefing will be given to know what to expect for the entire day of the conference.  This includes the announcement of winners, photography session instructions, channel assignment, and step by step procedure of joining polls or raising questions. 

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Guidelines for Speakers:

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  • You are given 30 minutes slot which includes reading your short profile by the conference MC, a pre-recorded video presentation (15-20 minutes), and live engagement with the conference participants

       (5-10 minutes).

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  • Please prepare the pre-recorded video presentation of your assigned conference topic and submit it along with your short bio.
     

  • You are compulsory to join our test run and date will be announced beforehand. 
     

  • The zoom links for the test run and the e-conference will be sent to your email address. 

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Guidelines for Oral Presenters:

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  • You will be assigned by the Scientific Committee in one of the 10 workshop sessions based on the theme of your submitted abstract. Each workshop session will have a chair that will manage time and moderate questions and answers

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  • You are given 20 minutes slot which includes a pre-recorded video presentation (10-15 minutes), and live engagement with the conference participants (5-10 minutes).

 

  • Please prepare the pre-recorded video presentation and submit before the announced deadline (TBA) 

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  • You are compulsory to join our test run and date will be announced beforehand. 

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  • The zoom link for the test run and the e-conference will be sent to the email address you used in the registration.

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Guidelines for Poster Presenters:

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  • You are required to submit your E-Poster as a 1-page portrait orientation with the format below:

    • Language:  English.

    • File format: PDF or .pptx

    • E-Poster size: A1– Portrait orientation

    • Font size: ≥16​
       

  • There is no formal presentation for poster presenters. The poster entries can be viewed from the website on the day of the conference.
     

  • The presenter's contact details will be included on the website for any queries from the judges. 

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  • Please be prepared and available during lunch break to answer any queries from the judges/conference participants. 

How to record your presentation?

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  • We recommend that you use the Screencast-o-Matic app to record your video. 
     

  • Screencast-o-Matic is a free application that is limited to 15 minutes. 
     

  • You can also use other applications as long as you ensure audio clarity and 24-32 points for body text in the PPT slide as shown in the video sample. 
     

  • Once you are done with your recording, review your video and watch it several times on your video player, to make sure everything is fine.
     

  • If you are satisfied with your video, please save it in your google drive or dropbox and send the link to our email. 
     

  • Please ensure appropriate speeding or slowing down of your speech pace.

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